Terry's ORA Tips

Getting Started with Online Repository Assistant

This page created 29 May 2020

Version note: Applies to ORA 1.00

This article provides an overview of what Online Repository Assistant (ORA) is, how to install it, and the basics of using it. Other articles in my ORA Section cover more specific topics about using the software.

Topics Included in this Article
Installing ORA
Installing the ORA software
Using the Ora Control Panel
The basics of using the ORA Control Panel
Record Status Feature
Keeping track of records you have previously examined.
The OraSettings Window
The gateway to more ORA features
Conclusions
Additional comments and links on Templates

What is ORA? Technically, it's a browser extension. Extensions are software products that work with your browser to "extend" it by providing features not built in to the browser, such as changing the appearance of a page being viewed, or providing capabilities not offered by the page. That's exactly what ORA does. It collects data from within the page of a supported genealogy service web page and presents it in a neat little "Control Panel" in a corner of the page. It then offers various ways to copy or export that data to your preferred genealogy program, or to other programs. In addition ORA offers a way to annotate the search results provided by the genealogy service so you can keep track of which of them you have reviewed and what you decided about each result.

ORA works with the most popular genealogy service providers, including these at the time of this writing:

Ancestry.com FamilySearch.org
FindAGrave.com Newspapers.com
NovaScotiaGenealogy.com  

For supported services, the ORA Control Panel appears on the pages where information for a specific record is summarized. That is typically not the page where a list of search results appears, but on the page that opens when you click on one of those results. On FindAGrave.com, for example, that is the individual memorial page, where details about a specific person are shown.

There is also a "Generic Service" option that works with any web page, but the amount of data collected from these pages is generally much less than from supported services. Still, if you use a service not currently supported it may be worth a try. You have to "enable" the Generic Service option on the ORA Setting page to do so.

ORA works in the current version of four major browsers: Chrome, Edge, Firefox, and Opera.

Installing ORA

ORA actually consists of two parts, the browser extension, as described above, and the OraHost, which is a program you install on your computer to handle all the necessary "behind the scenes" work. It automatically starts when you open a browser window that uses the ORA extension, but you seldom see the Host program itself. The OraHost program is officially tested and supported to run on Windows 10, though some users have reported success with earlier versions of Windows.

To install ORA you first purchase a license from the Family History Hosting webstore. Once you receive your license information, follow the instructions in the Installation Help page, which involves these steps:

To more easily copy the registration details into the Registration screen, copy all the lines in the email from "First Name" to "Valid Through." Then, in the lower right corner of the ORA Registration screen click the Paste All button to paste the information with a single click.

You are now ready to use ORA. Open your favorite genealogy service website, search for any data record, and open any record that appears in the search results.

In FamilySearch.org, you must open the actual record details page, not the pop-up that appears when you click on one of the listed search results. To do that click on the button that looks like a small page – button – in the right column of the result you want to view

Using the ORA Control Panel

ORA Control PanelWhen you navigate to a record details page on a supported genealogy service, the ORA Control Panel, as shown in the illustration on the right, will appear. This is the default Control Panel, as it appears on a memorial page on FindAGrave.com.

The key information from the page is collected and listed with labels derived from the page. The information listed will depend on the service being used and on the data collection within that service. For FindAGrave there is only one collection, but others have hundreds of collections. The available information may differ within the same collection, depending on what information has been indexed for a particular record.

From this screen you can easily copy individual items of data, by clicking the clipboard icons on the right side of each item, and paste them into your genealogy program. You can of course select data items from the body of the page and copy them. However, when I do that I find that I often accidentally include hidden HTML characters in my selection, and then the paste operation fails because my genealogy program doesn't know what to do with the hidden characters. I find that to be especially an issue when trying to copy the cemetery name on FindAGrave because that is a link to the page for the cemetery, and copying text from links is especially error prone.

In addition to copying and pasting individual data items, there are three other ways to extract the data collected there:

Using the Record Status Feature

Status IconsA totally separate feature of ORA is the ability to record status information about records you have previously examined. Genealogy services generally have a method for searching for records of interest, and provide a page of results listing the records found. Some also provide a list of "suggested records" based on the record currently being viewed. ORA recognizes the records on these lists and allows you to place a status icon next to each to help you keep track of your conclusions about each item you have previously examined.

The illustration on the right shows a list of suggested records from an Ancestry page for a census record. ORA has placed an empty icon next to each item listed, and several of them have been set to various values by the user.

You change the status by clicking on the icon, and the list of five icons appears as shown at the upper left of the illustration. Click on the desired icon to attach that one to the record. The suggested meaning of the icons is as shown in the list below:

empty box Not reviewed
check box Accepted / Entered
question mark box Questionable – Might Apply
not box Rejected
pending box Pending

Status dialogIf you choose the "Questionable" or "Pending" status, a small dialog box opens in which you are encouraged to enter brief notation about that item, as illustrated on the left. It doesn't matter what you enter, but it is helpful if you enter something meaningful to you. If you don't enter something only the record identification number of the service will appear on the list of open items, which is unlikely to be helpful in recognizing a given record.

Pending & Questionable buttonsIf you want to review records that you have marked as Pending or Questionable you can open a list of them from ORA Status window in your browser. You open the OraSettings window by clicking the ORA icon – ORA button – in the toolbar at the top of the browser. The illustration on the right shows the top part of the Status window.

To open the list of records marked as Pending or Questionable you click one of the buttons marked with the red arrows in the illustration above.

The screen that opens, as shown in the illustration on the left, shows a list of all of the items you have marked with that status. The text for each item is a link. Clicking a link in that list opens the associated record.

You remove a record from either list by changing the status of it to another value.

The OraSettings Window

Opening the ORA Setting window, and its first function, providing access to the list of Pending and Questionable records, is described above. The use of the Export and Import Settings buttons is described in my article on Template Basics.

The controls in the second box on the OraSettings window set the format of dates when they appear in the ORA Control Panel. This is done with the two drop-down lists, as marked with red arrows in the illustration on the right.

When ORA recognizes a date in a record, it displays it in the Control Panel in a standard format, not necessarily in the format it appears in the record. The Date Format field at the top of the OraSettings Screen controls which format is used. Several different formats are offered. To change the format being used, open the drop-down list and choose the one you prefer. The illustration below shows this list.

Date Format listThe meaning of the codes in that drop-down list is shown below:

Code Output
d day, written as a one or two-digit number
dd day, written as a two-digit number, with leading zero if needed
Mmmm month, written out in mixed case, e.g. January
Mmm month, written as a three-letter abbreviation in mixed-case, e.g. Jan
MMM month, written as a three-letter abbreviation in upper-case, e.g. JAN
mm month, written as a two-digit number with leading zero if needed, e.g. 01
yyy year, written as a three or four-digit number
yyyy year, written as a four-digit number, with leading zero for years before 1000

All the formats on the list separate the day, month, and year with spaces, except for the bottom one which separates them with hyphens.

Generally you would set this date to the format you will use most often, perhaps the one you want to use when pasting dates into a date field in your genealogy program. You may need dates in different formats for a specific application, say for use in a filename for saving an image file. You can do that by creating a Text Template, as described in my Template Basics article, using a date Transformation, as described in my article on Transformations. You will then be able to copy and paste the date in that format when needed.

The Quarter Date Format is used for those records that are recorded in "quarter dates" rather than full dates, and works similarly.

The remainder of the OraSettings window is used to create and manage Templates, which are described in my articles on Templates, starting with the one Template Basics.

Conclusions

This article describes only basic "out-of-the-box" functions of ORA – the Record Status feature and copying individual data items from the Control Panel to paste them into your genealogy or other program. ORA can do much more to save you time and reduce typing errors in recording data from online services. To see how, please see the other articles in this Section.

In particular, I suggest you explore simple Templates, which are described in my article on Template Basics. They allow you to copy the data in a different format than the way it's recorded with a single click, and paste it into your genealogy program just the way you prefer. Perhaps you want a date in a different format; to pull city, county, and state individually out of a field that contains all of them, or the reverse; or to add bit of "standard" text you like around one or more items of data. Simple Templates you can do that and more.

In addition to my articles, the ORA help pages are a rich source of details about the available features.


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